Scheduling

For: Owners, Managers, Front-desk Staff & Instructors

Scheduling is where you build your timetable: you define the classes you offer, set the recurring schedules that put them on the calendar, and manage each session — who's booked, who's on the waitlist, and who showed up. It's about running the timetable, not the workout content.

Key Concepts

Concept	Description
Class	A type of class you offer — its name, default length, capacity, and location (for example, Vinyasa Yoga, 60 min, cap 20). You create these on the Classes page.
Recurring schedule	A repeating pattern (say, "every Mon & Wed at 6:00 PM") that automatically generates bookable sessions on a rolling horizon.
Session	A single class on the calendar at a specific date and time — the thing members book and check in to. Also called an occurrence.
Roster	The list of members booked into a session, plus the waitlist, shown when you open a session on the calendar.
Capacity & waitlist	How many members can book a session, and how many can wait in line for a spot to open.
Substitute	A stand-in instructor. An instructor can request a substitute; an owner or manager assigns one.

How it works

Create a class on the Classes page — its name, location, length, capacity, and waitlist.
Add a recurring schedule (or drop a one-off session on the calendar). ClassLift generates the individual sessions automatically.
Members book the sessions from their app; the roster and waitlist update in real time.
On the day, open a session to check members in, promote from the waitlist, or handle no-shows.
Attendance flows into your reports — no separate step.

Where to find it

Calendar (Scheduling → Calendar): your timetable, where you view and manage every session. Everyone on staff can open it.
Classes (Scheduling → Classes): create and manage class types and their recurring schedules. Owners, managers, and front-desk staff.
My classes (Scheduling → My classes): an instructor's own upcoming and past classes with attendance.
On your phone: owners and managers can add a session or a recurring schedule, and edit or cancel a session, from the Schedule tab of the ClassLift app — see The ClassLift app on your phone.

Learn More

Creating classes and schedules — define a class type and set the recurring pattern that fills your calendar
Using the schedule calendar — views, filters, adding sessions, and bulk actions
Running a class session — check members in, manage the waitlist, request a sub, and cancel a session
Your classes (for instructors) — an instructor's own schedule and attendance
Examples — real-world scheduling setups for different studios
For members: Booking classes