Using the schedule calendar

For: Owners, Managers, Front-desk Staff & Instructors

The Calendar is your timetable — every session, colour-coded, with booking and check-in counts at a glance. This page covers moving around it, filtering, and adding sessions. To work a single session's roster, see Running a class session.

Opening the calendar

Go to Scheduling → Calendar. Times are shown in each location's own timezone (a small badge by the title notes which). If you run more than one location, the active location's name shows next to Schedule.

Changing the view

• Use the view switch to pick Week, Day, Month, or Rooms (a per-room grid).
• Previous / Today / Next move through time. Keyboard shortcuts work too: w d m r for views, t for today, ← → to move, n for a new session.

Reading a session block

Each block shows the class, the instructor, and its counts:

Use Color by to tint blocks by class or by instructor.

Filtering

• All instructors / All classes narrow the calendar to one instructor or one class.
• Clear removes the active filters.

Adding a session

1. Click New session (or click an empty slot on the grid, or press n).
2. Pick the Class, set the Date and Start time, and optionally choose an Instructor, Capacity, and Room.
3. To make it repeat, turn on Repeat weekly, choose the weekdays, and optionally set an Until date. (Off means a one-time session.)
4. Click Create. You'll see Session created (or Recurring sessions created).

Working faster

• Duplicate week (in Week view) copies this week's sessions to next week.
• Select turns on multi-select: tap several sessions, then assign an instructor, move them to another location, or Cancel sessions in one go. Click Done to leave select mode.

Tips

• A session's ⋯ menu has quick actions: Open details, Request substitute, Duplicate…, and Cancel session.
• Cancelled sessions are hidden from the calendar by default, so a clear grid means nothing needs your attention.

Troubleshooting